Operations
- The MOLC shall develop its own internal operations and procedures (e.g. bylaws). These shall include at a minimum provisions covering the following:
- Operational year: Determine the day and month chosen as the beginning of its operational year.
- Frequency of meeting: meetings will be held once per quarter at a minimum.
- Agenda: A meeting agenda and appropriate background material is to be made available to the members.
Records and Reporting: - Minutes of each MOLC meeting will be developed and approved by the MOLC members.
- Minutes and reports of the MOLC will be distributed in accord with Item IV (5) (C) FUNCTIONS.
NOV - 5 2003 Date: The MOLC must establish a system to maintain a permanent file of the official minutes and reports of the MOLC.
- Secretary: The Secretary must be an ethnic minority officer but is not required to be a voting MOLC member. The secretary is responsible for coordinating the meeting rooms and conference calls, establishing the agenda in collaboration with the chair and distributing it to members, preparing and distributing the minutes, and maintaining MOLC reports and official documents.
Quorum: A Quorum consists of at least 50 percent of the MOLC voting membership. An alternate attending in lieu of a member shall be counted in determining the quorum requirement.
- Voting: Where voting is required or appropriate, i.e., election of the Chair, action will be determined by the simple majority of those voting members present.
- Committees: Where the MOLC elects to establish standing or ad hoc committees, said membership may include non-MOLC members provided that the chairperson of the committee is a voting member of the MOLC.
- Vice-Chair: The vice-chair will be responsible to assist the chair including acting as chair in his/her absence.
- Recorder: The recorder is responsible for recording and distributing the minutes of the MOLC meeting.
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